The work was done. The admin couldn’t keep up.
A crew of six, dozens of suppliers, multiple projects running at once. Costs arrived as PDFs in folders and amounts in a spreadsheet — retyped, sometimes forgotten, rarely found again.
Splitting a shared delivery across two jobs meant doing the maths by hand. IGIC and margin per project remained guesswork until the accountant sorted it out months later. And multilingual clients meant retranslating every quote.
The most painful leak was invisible: costs that never made it onto a client invoice — forgotten, misfiled, “I’ll do it later”. Pure margin evaporating.
One system that captures costs — and makes them pay
Invoices that book themselves
Drop the PDF in: supplier, date, amounts and IGIC are read out. You confirm in seconds, and everything is stored searchably.
One click to the accountant
Month-end close, P&L, IGIC totals and margin per project are ready for handover.
Costs straight to the right project
Every cost is linked to a project — two taps instead of three minutes of searching and second-guessing.
One delivery, multiple projects
Split a shared delivery automatically across jobs, with no manual arithmetic.
Nothing slips through anymore
Duplicate invoices are flagged and every cost is ready to recharge — no more forgotten costs.
Margin per line, automatically
The markup rule does the calculation and shows your margin per line. No maths, full grip.
Client invoice in one motion
Monthly costs are already collected; the invoice rolls out — in the client’s language.
Everything searchable
Finding an old invoice during a dispute takes seconds, not half an hour.
Van losse mappen naar één systeem
- ✕Receipts and invoices as PDFs in folders, amounts retyped into a spreadsheet.
- ✕Costs sometimes forgotten, rarely found again.
- ✕Which project does this cost belong to? Searching and second-guessing.
- ✕Splitting a shared delivery across two jobs: math by hand.
- ✕Margin and tax per project: guesswork until the accountant fixed it.
- ✕Month-end close: collecting receipts and hours, then emailing them.
- ✓Drop the PDF in — vendor, date, amounts, and tax are read automatically.
- ✓Everything is stored and searchable; you find an old invoice in seconds.
- ✓Two taps and the cost lands on the right project.
- ✓Split automatically, no arithmetic.
- ✓Margin per line, calculated automatically and always current.
- ✓One click to the accountant — from three hours to ten minutes.
Manual versus with the system
Honest per task — based on a spreadsheet-and-folders workflow. The gain is in the total.